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Hosting Festivals & Special Events
Let Us Help
- Hosting a special event, community festival or fundraiser? Complete the Special Event Application.
- Hosting an outdoor sporting event or tournament?
- Complete the Outdoor Sports Facility Request Form
- Will the event be accessible? Use our Event Accessibility Checklist (PDF).
Deadlines: Special Event Application
- Less than 500 attendees, applications must be submitted at least 3 months prior to the event
- More than 500 attendees, applications must be submitted at least 6 months prior to the event
For more information, please contact us at 604-927-6968.
- Outdoor Event Venues
- Fire Safety Guidelines
- Permit Information
- Park Rental & Town Centre Park Plaza Fees
The City of Coquitlam has a number of outdoor venues to host an event:
Looking for indoor venues? Visit the Facility Rentals page.
- Will you have vendors selling (PDF) product?
- Will the event be accessible? Use our Event Accessibility Checklist (PDF).
- Will you be using signs (PDF) to advertise?
- Will you be serving food?
- Will you have gaming or raffles?
- Will you be serving alcohol?
- Will you want a Special Lighting Feature?
- Will you require Road or Sidewalk closure (PDF)? A Traffic Management Plan (TMP) created by a certified traffic management company must accompany this application.
- Will you have inflatables? Please email us a copy of the inflatable company’s general liability insurance.
Refer to the British Columbia Safety Authority for more information regarding the licencing, inspection and operating requirements for inflated amusement devices.
Depending on the nature of the event, additional fees may apply including but not limited to liquor service, event support services, business license, food truck inspections or road closure fees.
The following flat rates shall apply for the use of general park areas, sports fields, and Town Centre Park Plaza for each non-sport event, activity or program, excluding Percy Perry Stadium.
The damage deposit will be added. These fees are effective April 1, 2023.
Park Rentals
| Park Rental Attendees | Community | Private | Commercial |
|---|---|---|---|
| Less Than 500 Attendees | $143 | $289 | $433 |
| 500 to 999 Attendees | $192 | $390 | $583 |
| More Than 1,000 Attendees | $390 | $778 | $1,166 |
Town Centre Performance Plaza
Less Than 500 Attendees
| Duration | Community | Private | Commercial |
|---|---|---|---|
| Hourly | $59 | $74 | $90 |
| Daily | $475 | $596 | $717 |
500 to 999 Attendees
| Duration | Community | Private | Commercial |
|---|---|---|---|
| Hourly | $72 | $90 | $108 |
| Daily | $573 | $717 | $859 |
1,000 or More Attendees
| Duration | Community | Private | Commercial |
|---|---|---|---|
| Hourly | $83 | $104 | $125 |
| Daily | $692 | $864 | $1,038 |
Definitions
- Commercial: Any individual, company or organization engaged in the pursuit of business for profit through the use of Parks, Recreation and Cultural facilities.
- Community Organization: A Coquitlam based non-profit, non-restricted membership group or organization whose activities are consistent with the goals, objectives and standards of the City. Religious groups, union meetings and political meetings shall be charged fees on the basis of the Community Organization rate.
- Private: Any individual or organization which does not meet the requirements of the "Community Organization" or "Commercial" definition.
Join the Community Festival Planners Network
The Community Festival Planners Network is an organization made up of festival and event organizers around the Tri-Cities. The group meets six times per year to discuss challenges, successes and options for collaboration within our festival community.
For more information, email the Festival Planners Network.