A minimum of $2 million liability insurance naming the City of Coquitlam as an additional insured is required. Events with liquor, street use and/or Coquitlam Fire and Rescue permits are required to provide at least $5 million liability insurance. You may also be required to have your suppliers provide a certificate of insurance in the amount of $2 million liability naming the event and the City of Coquitlam. Suppliers such as electrical services, staging, tenting, lighting or sound, heavy equipment rentals and high risk activities like climbing walls and sporting demos may require insurance.
Written permission from Parks, Recreation, Culture and Facilities is required before any permits can be issued. An electrical permit may be required from the Technical Safety BC.
If yes, Public Health restrictions may apply.
Requested road use/closures may require a Traffic Management Plan (TMP) and certified traffic management company implementation support. Event volunteers without this certified traffic management training or certification may not be able to direct traffic.
Any event equipment including portable toilets, tents, yard bins, tables and/or chairs remaining onsite overnight requires event security.
I understand that as an event organizer it is my responsibility to adhere to all current Provincial Health Orders , WorkSafe BC requirements, directives from local health authorities and to follow the direction of City staff in my event planning and implementation.
I will create a Communicable Disease Prevention Plan as per the WorkSafe BC requirements and share a copy with the City at least 2 weeks prior to my event.
I understand that submission of my Communicable Disease Prevention Plan to the City does not constitute approval or endorsement of the Event Organizer’s Communicable Disease Prevention Plan and that the City is not responsible for ensuring the Communicable Disease Prevention Plan is suitable, sufficient or otherwise in compliance with applicable health orders or for ensuring compliance by the Event Organizer or its users with the Plan or any Public Health Orders.
This application will be reviewed with the Culture Services Events team and other relevant City departments for approval on the event and its activities.
By submitting this form, you are consenting to the collection, storage, use and disclosure of your personal information. The City has authority to collect, use and disclose your information for the purposes of the City’s Event Registration Process in accordance with Section 26(b) and (c) of the Freedom of Information and Protection of Privacy Act. Your personal information will be disclosed to a third-party service provider (i.e. website host Civic Plus and Recreation host Perfect Mind) located in Canada for the purpose of processing your request. Your information may also be disclosed to other City departments for bylaw enforcement purposes. Should you have any questions or concerns about the collection of your personal information please contact Karen Basi, Culture Services Manager, by email.
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