Donating to the Archives

Leave a Legacy for Generations to Come

To complement the records of the municipal government, the Archives is seeking historically significant records from members of the community, including:

  • Businesses
  • Families
  • Individuals
  • Organizations

Why Donate Records?

  • Contribute to passing knowledge from one generation to the next.
  • Make a lasting contribution to the historical narrative of Coquitlam.
  • Ensure the preservation of your records by placing them in a secure and controlled environment.

What to Donate

Items to donate include:

  • Audio/visual records
  • Diaries
  • Letters
  • Maps and plans
  • News clippings
  • Photographs
  • Records documenting the operation and administration of a local organization
  • Records documenting the operation and history of a local business
  • Scrapbooks

The City of Coquitlam Archivist will review all potential donations and evaluate each to determine whether the records fit with our collection mandate, taking into consideration:

  • Significance to the history and culture of Coquitlam
  • Relationship to existing collections (i.e. does it fill a gap?)
  • Resources that are required to provide appropriate care and documentation

How to Prepare Your Donation

  • Call or email the Archives to discuss your potential donation.
  • Please do not reorganize, repair or clean your records because tape and cleaning products may damage the materials.
  • Please maintain the original order of materials. We want to be able to arrange them to reflect how they would have been used or kept by the donor.
  • Document information about the history of the materials in a separate document. If possible, make a list of the files, documents, or photographs, identifying dates, names, events, and locations.
  • When identifying photographs, please use only pencil if writing on the back and make sure to press lightly so as not to damage the images.