Frequently Asked Questions

All proposals must be submitted using the online form. Proposals sent by email or in hard copy will not be accepted.

Proposals are reviewed by the City’s Recreation team. Programs are selected based on community needs and alignment with the City’s goals and strategic priorities. Additional considerations include the uniqueness of the program, accessibility and affordability, potential to foster community connections, overall benefit to participants, and the City’s capacity to deliver the program effectively.

As a general guideline:

• Winter (January – March): Proposals due at the beginning of June
• Spring (March – June): Proposals due at the beginning of October
• Summer (June – September): Proposals due at the beginning of January
• Fall (September – January): Proposals due at the beginning of March

Proposals are due several months in advance to allow sufficient time for review, coordination, planning, scheduling and promotion. Early deadlines ensure programs can be included in the seasonal Program Guide and give participants the opportunity to register.

Yes, proposals are accepted year-round, but they are reviewed on a seasonal basis. If the City issues a call for proposals for a specific program, submissions must be received within the stated timeframe to be considered.

Along with your proposal, organizations or businesses must be prepared to provide supporting documents as part of the approval process. These include:

• Proof of sufficient insurance coverage
• A valid WorkSafeBC Clearance Letter
• Any required licences

These requirements help manage risk and ensure the safety of all participants and partners.

Yes, any business operating within the City of Coquitlam must have an active business license with the City.

The evaluation criteria assesses whether the proposal is:

• Unique and Innovative
• Aligned with City priorities and strategies
• Provides value for money
• Meets our identified needs
• Feasible

The criteria is reviewed and assessed by our Recreation team.